Some essential keyboard shortcuts for Microsoft Word that you will need every day when you use it. These shortcuts will save your time and smooth your work.
Basic Shortcuts
- Ctrl+N: Create a new document
- Ctrl+O: Open an existing document
- Ctrl+S: Save the current document
- Ctrl+P: Print the current document
- Ctrl+Z: Undo the last action
- Ctrl+Y: Redo the last action
- Ctrl+X: Cut the selected text or object
- Ctrl+C: Copy the selected text or object
- Ctrl+V: Paste the copied or cut text or object
- Ctrl+A: Select all content in the document
Formatting Shortcuts
- Ctrl+B: Bold the selected text
- Ctrl+I: Italicize the selected text
- Ctrl+U: Underline the selected text
- Ctrl+E: Center the selected text
- Ctrl+L: Left-align the selected text
- Ctrl+R: Right-align the selected text
- Ctrl+J: Justify the selected text
- Ctrl+D: Open the Font formatting dialog box
- Ctrl+Shift+>: Increase font size
- Ctrl+Shift+<: Decrease font size
Navigation Shortcuts
- Ctrl+F: Open the Find dialog box
- Ctrl+H: Open the Replace dialog box
- Ctrl+G: Go to a specific page, section, or bookmark
- Ctrl+Arrow Keys: Move the cursor word by word
- Ctrl+Home: Go to the beginning of the document
- Ctrl+End: Go to the end of the document
- Ctrl+Page Up: Go to the previous page
- Ctrl+Page Down: Go to the next page
Other Useful Shortcuts
- Ctrl+Enter: Insert a page break
- Ctrl+Shift+F: Open the Font dialog box to change the font
- Ctrl+Shift+M: Remove paragraph indent
- Ctrl+Shift+T: Decrease a hanging indent
- Ctrl+1: Single-space lines
- Ctrl+2: Double-space lines
- Ctrl+5: Set 1.5 line spacing
Advanced Navigation Shortcuts
- Ctrl+Shift+Home: Select from the current position to the beginning of the document
- Ctrl+Shift+End: Select from the current position to the end of the document
- Ctrl+Shift+Arrow Keys: Select word by word
- Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window
Working with Tables
- Tab: Move to the next cell in a table
- Shift+Tab: Move to the previous cell in a table
- Ctrl+Tab: Insert a tab character in a table cell
- Ctrl+Alt+U: Add a new row at the bottom of the table
- Ctrl+Shift+Arrow Keys: Select rows and columns in a table
Outline View
- Alt+Shift+Left Arrow: Promote a paragraph
- Alt+Shift+Right Arrow: Demote a paragraph
- Alt+Shift+Up Arrow: Move the selected paragraph up
- Alt+Shift+Down Arrow: Move the selected paragraph down
- Alt+Shift++ (plus sign): Expand all body text and headings
- Alt+Shift+- (minus sign): Collapse all body text and headings
Reviewing and Commenting
- Alt+Ctrl+M: Insert a comment
- Ctrl+Shift+E: Turn Track Changes on or off
- Alt+Shift+C: Close the Reviewing Pane if it is open
- Alt+Ctrl+I: Switch to Print Preview
Field Codes and References
- Alt+Shift+D: Insert the current date
- Alt+Shift+T: Insert the current time
- Ctrl+F9: Insert a field
- F9: Update selected fields
- Shift+F9: Toggle field display
- Alt+Shift+F9: Run a macro
Working with Styles
- Ctrl+Shift+S: Open the Apply Styles task pane
- Ctrl+Shift+N: Apply the Normal style
- Alt+Ctrl+1: Apply Heading 1 style
- Alt+Ctrl+2: Apply Heading 2 style
- Alt+Ctrl+3: Apply Heading 3 style
Mail Merge
- Alt+Shift+K: Preview a mail merge
- Alt+Shift+N: Merge a document
- Alt+Shift+E: Edit a mail-merge data document
- Alt+Shift+F: Insert a merge field
Macros
- Alt+F8: Open the Macros dialog box
- Alt+F11: Open the Visual Basic Editor
Miscellaneous
- Ctrl+Shift+A: Format all letters as uppercase
- Ctrl+Shift+K: Format all letters as lowercase
- Ctrl+=: Apply subscript formatting
- Ctrl+Shift+=: Apply superscript formatting
- Ctrl+Spacebar: Remove paragraph or character formatting
- Ctrl+Shift+C: Copy formatting from selected text
- Ctrl+Shift+V: Paste formatting to selected text
These shortcuts can help you perform complex tasks more efficiently and make full use of Word's advanced features.